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Time Card and Time Off Requests

Staff have the ability to clock in and out for shifts and breaks. They can also submit time-off requests. Reports are available to show the time card within a specified date range as well as all time-off requests.

Clock In and Out for Shifts and Breaks

  1. Click on "My Account" under the user name dropdown.
  2. Click on the "Timecard" link or button.
  3. Click on the "New Entry" button at the beginning of each shift. Note that a new entry should only be created for each shift, not after each break.
  4. Clock in at the beginning of a shift.
    • Click the Clock In "Signature" button and click the "Save" button to clock in.
  5. Clock out for a break.
    • Return to the Timecard page by following steps 1 and 2.
    • Click the pencil icon.
    • Click the Start Break "Signature" button and click the "Save" button to clock out for the break.
  6. Clock in after a break.
    • Return to the Timecard page by following steps 1 and 2.
    • Click the pencil icon.
    • Click the End Break "Signature" button and click the "Save" button to clock back in after the break.
  7. Clock out after the end of a shift.
    • Return to the Timecard page by following steps 1 and 2.
    • Click the pencil icon.
    • Click the Clock Out "Signature" button and click the "Save" button to clock out after a shift is over.
    • Mileage and notes can be entered if needed.

Submit a Time Off Request

  1. Click on "My Account" under the user name dropdown.
  2. Click on the "Time Off Request" link or button.
  3. Click the "New Entry" button.
  4. Fill out the form.
    1. Enter the beginning and ending dates for the time off request.
    2. Select the reason from the dropdown.
    3. Enter notes if needed.
  5. Click the "Save" button to finish.
  • Once saved, click on the pencil icon to view the status of the request and see if any notes from the manager have been entered.

Timecard Report

  1. Click on "Staff Reports" under the "Reports" tab.
  2. Click on the "Timecards" link.
    • A list of the staff timecards is displayed here.
    • If an override of a timecard is needed, selected the timecard and adjust the time in the text field.
    • Click the "Save" button to finish.
    • Click on the search bar to be able to search timecards by date.
    • This list can be printed or exported by clicking on the corresponding links on the top right of the page.

Time Off Requests Report

  1. Click on "Staff Reports" under the "Reports" tab.
  2. Click on the "Time Off Requests" link.
    • A list of the staff time off requests is displayed here.
    • Select a time off request to view more information or to approve/deny the request.
    • Add notes if needed.
    • Click the "Manager Signature" button.
    • Click the "Save" button to finish.
    • Click on the search bar to be able to filter the search.
    • This list can be printed or exported by clicking on the corresponding links on the top right of the page.
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